Meeting: Saturday, June 15, 3:00 p.m. (NEW TIME: 11:30 a.m.)

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Meeting: Saturday, June 15, 3:00 p.m. (NEW TIME: 11:30 a.m.)

Post by tylerhauck on Tue May 21, 2013 1:03 am

The next ZAPP meeting is scheduled for Saturday, June 15, at 3:00 p.m. Venue TBD.

EDIT: a new time of 11:30 a.m. has been proposed so the meeting doesn't overlap with ZAPP open hours. Venue still TBD.

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Re: Meeting: Saturday, June 15, 3:00 p.m. (NEW TIME: 11:30 a.m.)

Post by tylerhauck on Thu Jun 06, 2013 12:44 pm

Some agenda items:
- discuss Tyler's and Virginia's proposals for a new organizational structure
- possible involvement with art installation in Oakland (Remy and Emily will have more info)
- possible space in art studio building in CD (Jon will have more info)
- Violet's going to be in DC this summer, who will be cataloging point person?

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Re: Meeting: Saturday, June 15, 3:00 p.m. (NEW TIME: 11:30 a.m.)

Post by Admin on Mon Jun 10, 2013 3:22 am

UPDATE ON THE VENUE:

SATURDAY June 15th, 2013 // 11:30am - 1:30pm
Elliot Bay Cafe, the *BIG* ol' table in the back

[Hopefully, it will be a little quieter this time.]

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Organizational Structure, 1st Decisions

Post by vcorvid on Fri Jun 14, 2013 5:49 pm

Hey everyone!
At the last meeting, Tyler and I volunteered to research potential organizational structures for ZAPP.  The first thing I found in my research was that organizational structure should match the purpose and function of the organization.  Since ZAPP has not yet decided what it wants to be in the future, this will have to wait a minute.  Right now, there is a legacy organizational structure, though, the ZAPP committee.   For the meeting on Saturday, I have prepared a presentation on the potential options for ZAPP's future and how the Committee can vote on a decision making process to choose one of the potential options to pursue.  Please see below for an outline.  I tried to make this as open and unbiased as possible but I may have missed something.  Modifications to this process are welcome at the meeting.
After ZAPP chooses a future, Tyler and I can present possibilities for organizational structures to help achieve that goal.


Overview
Richard Hugo House, the Zine Archive and Publishing Project’s current home, has invited ZAPP to move. 
ZAPP has gathered community input and identified potential options for the future.  Community input and local situation are outlined in The Knowns below.  Potential options for the future are listed in The Options. 
 
Currently, the ZAPP Committee exists as the legacy decision making body.  As such, Committee members now have the opportunity to define a decision making structure for choosing the option to pursue for ZAPP’s future.  Aspects of the decision making process are broken into categories below accompanied by a discussion and voting schedule.
 
Formal Decision Making Process Aspects
WHO: Committee members, volunteers (?), meeting attendees(?)
General Discussion
Discussion of additional inclusions.
Committee members vote on including volunteers.
Committee members vote on including meeting attendees.
Optional vote(s) on addition(s).
 
HOW: Super Majority OR Simple Majority OR Consensus
General Discussion
Committee members vote once only for one of the three.
If there is a tie, committee members vote in a run-off.
 
WHERE: Now OR Online OR At the next meeting
General Discussion
Committee members vote once only for one of the three.
If there is a tie, committee members vote in a run-off.
 
THE KNOWNS
ZAPP is separating from HH
Want to keep ZAPP in Seattle
Don’t want ZAPP to go to UW because it is too closed
No room for ZAPP at Vera Project
Seattle Public Library Special Collections is interested in helping.  They could potentially take the collection as a whole, take the older bulk of the collection or take some/all of the collection temporarily
An independent ZAPP needs to be a non-profit to take responsibility for zines from HH
As a rough estimate, any move of the collection will probably be a 1-2 year process
All ZAPP activity will be volunteer and the viability of an option depends on the level of volunteer commitment
 
THE OPTIONS[url=#_ftn1][1][/url]
 
Dream ZAPP: 
Kind of like the Seattle IPRC only built around the ZAPP collection.  This would require a high-level of commitment and time to do it.  Form a non-profit, do strategic planning, lots of fundraising, develop a board of trustees, hire director, find a big space, do a lot of community outreach etc. This would probably need to be done in around 2 years.
 
Dream ZAPP with Training Wheels:
Temporarily house all or most of the collection at SPL while ZAPP develops as an organization. Form a non-profit, do some fundraising, get a small space, communicate with SPL.  This would be at least a 3 year commitment.
 
Zine Arts Org:
Found a new Zine Arts organization and give up claim to all or most of the collection.  Help the collection move to existing archives/special collection. Form an organization, secure a tiny space or access to some shared space.
 
Archive the Collection Only:
Help the collection move to existing archives/special collection.  SPL or other.
 
Find a Partner Organization:
Continue to explore working out a partnership with another organization.  Define a length of time to keep looking.  Identify organizations to contact.  Negotiate and move the collection or, if search fails, revisit other options.



[url=#_ftnref1][1][/url] Please note, listed times are rough estimates.

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Re: Meeting: Saturday, June 15, 3:00 p.m. (NEW TIME: 11:30 a.m.)

Post by Admin on Sat Jun 22, 2013 1:27 am

Meeting Notes: June 15th, 2013

1. Decision Making Processes //
Potential organization structures for ZAPP will be created only *after* a definitive plan as been created. The ZAPP committee will review the following options (as listed in the above post by vcorvid) and vote. The outcome will be determined by the next committee meeting on Sunday, July 21st (time and location, TBD)

The option with the most votes wins. From here, an organizational structure will be determined.

2. Art installation in Oakland, CA //
Alan from The Oakland Museum contacted Emily a couple of weeks back interested (and VERY enthusiastic) in the archive to collaborate on an installation in the foreseeable future (sometime in 2014). There is an $80,000 budget, a full workspace in Oakland, and would only need a couple of people for a 2-3 day, 90 minute a session consultation on our behalf. It sounds like a lot of fun and a really wonderful connection.

He will be contacting Emily with more information in the coming weeks and she will post more information and updates in the forum.

3. Shunpike consultation results //
Results from the Shunpike consultation will be posted on the forum shortly. This information was audio recorded and very optimistic.

4. No Catalog Training until October //
Training will be done on a case by case basis before Violet ships off to D.C. for the summer.
No offense -- this is to retain consistent information and training for quality cataloging. If any volunteers are interested in learning how to catalog, further training will be picked up again once Violet gets back in October. 


5. Housing the Collection //
Matt Something* from the Department of Cultural Affairs is interested in partnering and finding us a space based on subsidized housing for the arts/cultural affairs.

Potential cheap housing space in the CD (contacted Jon), but apparently it is still very much in the air and was not discussed any further than this.

SPL is interested in taking a bit, if not ALL, of the collection on temporary consignment (holding on to the collection) while we get our ducks in a row. This is expressed in the decision post (above by vcorvid!), but it was discussed further during this portion of the meeting as well.

* not his actual name. We are figuring this detail out in a later update post.

6. Create Non-Profit Timeline //
How long would it *ACTUALLY* take to become a fully fledged non-profit in WA state?
Let's find out. Any research is welcome on this subject -- government paperwork, fundraising, grants, etc. are appreciated!

7. Divorce Negotiations //
There has been quite a bit of assumption of what ZAPP gets to keep and what is actually the case for our future. Karly, John, and Tree will meet shortly about any "move date" or timeline projections, what ZAPP will be allowed to keep from this separation, and what is expected from our departure. What have you, it needs to be discussed and we need more information to move forward. TBD on negotiations, but will be available to discuss come the July Committee Meeting.


End of meeting.
Agenda for the next meeting will be posted in the meeting post when a time and location have been determined.

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Re: Meeting: Saturday, June 15, 3:00 p.m. (NEW TIME: 11:30 a.m.)

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